HRIS-Human Resource Information System

⸸ Introduction

HRIS or Human Resource Information System is used to collect, store, process and manage of data such as Name, Address, ID, Date of join and other important data of employees of an organization. In other words, we can say it is a centralized system where we can store all the employee master details securely. It helps HR to make their regular works more efficient. 

Figure 1- Human Resource Information System 

''HRIS is regarded as the backbone of contemporary HRM function and HRIS could be benefited by the processes of increasing efficiency, effectiveness and training support. This IT system is used for gathering, storing, maintaining, analyzing, and recovering an organization’s necessary information about its all employees. The major task of HRIS is to gather and facilitate analyzing the data required for human resource management department to perform its job correctly'' (Anthony, Kacmar, & Perrewe, 2002; Weeks, 2013).

⸸ Why HRIS is important?

Human Resource Information System has recently emerged as one of the major modern Human HR tools and it is considered as an important device for all the businesses to streamline their activities, to facilitating their workflow and to improve the work efficiency and to maintain the accuracy of the information.

And also, it brings qualitatively and cost-effective solutions to the company via efficiently managing the tasks, timely controlling and monitoring of resources.

⸸ Benefits of HRIS

                                                                                        Figure 2- Benefits of HRIS 

• Record Keeping

HRIS is a record keeping system which keeps a track of all employee records

• Reduce Paper Works

We can input all the employee data to the system, it reduces all the paper works, space for storing papers and files.

• Simplifies Predictive Analysis and Visualization

Depending on the type of HRIS software, it generate various reports, provide reporting capabilities and offer HR analytics on important metrics such as headcount and turnover.

• Security and Privacy

It helps to protect employee sensitive data and to keep all the information securely only be accessed by authorized individuals of the organization.

• Improved Talent Management

Through automation, an HRIS can streamline recruitment and reduce admin time.

• Automates Manual Tasks and Minimize Errors

HRIS helps to automate core HR Functions like posting jobs, Applicant tracking, Candidate screening, Accessing, editing or adding employee information, Approval etc.

⸸ HRIS Functions

Figure 3- HRIS Functions 

                          ✔Payroll                       ✔Time and Attendance               ✔Performance management

                         ✔Succession planning      ✔Reporting and Analytics        ✔Training 

''HRIS must meet the needs of different  levels  of  the  management  within  the  organization  such  as;  HR  professionals,  managers in functional areas and employees. A functional HRIS enables an integration of policies and procedures used to manage  the  firm’s  human  resources  as  well  as  the  procedures  required  to  operate  the  computer  software  and  hardware  applications.''(Hendrickson,  2003).  

⸸ Conclusion

Human Resource Information System helps for better decision making and it makes qualitative changes in the productivity of both employees and employers. It is designed as a centralized system which can be accessed easily from anywhere within the organization. It paves a platform for a smooth exchange of words.

 

⸸ References

Marson. (2022) DEFINITION HRIS [Online]. Available at https://www.techtarget.com/searchhrsoftware/definition/HRIS. Accessed on October 2023.

What is Human Resources Information System (HRIS)? [Online]. Available at https://www.aihr.com/blog/human-resources-information-system-hris/#Functions. Accessed on October 2023.

Human Resource Information Systems Importance and Scope [Online]. Available at https://theintactone.com/2022/02/20/human-resource-information-systems-importance-and-scope/. Accessed October 2023.

HRIS (human resource information system) [Online]. Available at https://www.techtarget.com/searchhrsoftware/definition/HRIS. Accessed on October 2023.

 Quaosar, G.M. & Rahman, Md. (2021) Human Resource Information System (HRIS) of Developing Countries in 21^st Century: Review and Prospect. Journal of Human Resource and Sustainability Studies, 9, pp.470-483 [Online]. Available at https://www.scirp.org/pdf/jhrss_2021091511215212.pdf.  Accessed on 25^th October 2023.